https://www.boardroomtips.info/5-board-reports-best-practices
Board meetings must be productive, interesting and informative. Board members bring a variety of backgrounds and skills to your company that will assist in the success of your business. Board members are also charged with the business’s finances, reputation, and future plans. It is important to maintain an ongoing relationship with them, even outside of board meetings, via phone calls as well as private meals and managerial meetings.
Make sure all board documents are made available to directors prior to the meeting. This will give the board time to read and plan their agenda. Beware of causing confusion to the board by presenting long proposals or controversial topics for which they are not prepared. Avoid bringing up these topics at the beginning of a meeting when the board might not be prepared for the amount of discussion that is required.
Set a clear agenda and include estimates of meeting times. This will allow the board to be in control of its time and promote active participation. It is crucial to clearly assign one person who is the secretary or a board member, to take notes in detail at the meeting. This will help avoid confusion and stress in the future.
Some officers like to begin the meeting with a positive story to energize the board. This can be a powerful motivational tool and demonstrate that the board’s decisions can make a difference in the lives of employees, customers, or other stakeholders. Positive results can help focus your board on the future.