A data room can be an effective tool for demonstrating investors the value of your company and its potential. It is often used as due diligence in M&A deals, but it can also be beneficial for fundraising, IPOs, and other investor gatherings. Making a dataroom is a time-consuming, and sometimes a daunting task. How do you know which documents to include, how they should be grouped and organized, and how do you establish permissions?
As a startup, you should concentrate on sharing data that will help you tell your story. This will differ depending on the stage, for example, seed-stage startups may want to provide information on market trends, regulatory changes and compelling “why now” forces; while growth-stage businesses should focus on the latest trends in key metrics, including new revenue, customer acquisition and other similar data.
It is crucial to avoid providing too much information. The presentation of too much data can make investors feel overwhelmed and can signal that your team doesn’t know what’s important for the business. Also, ensure that the metrics you use are representative of the entire information rather than being presented in a selective manner (like showing only “bright spots”).
Using an annotation tool allows users to add their own comments and ask questions about any document in the virtual data room. This keeps discussions focused and helps to manage the Q&A process. To reduce the chance that sensitive information is shared with third party It is essential to have granular permissions on documents and folders. Also, look for a service that provides various reporting tools that track user activity, such as the types of documents being viewed and the times they are viewed.
http://virtualdataroomsoftware.net/set-up-your-data-room-for-safe-file-sharing-and-transferring/